Is MilaoHR free to use?

Yes — MilaoHR is completely free to get started. Sign in with your Google account, set up your company, and start generating salary slips immediately. No credit card required, no trial period limits.

How are PF, ESI, and Professional Tax calculated?

PF: 12% of Basic (when enabled and Basic ≤ ₹15,000). ESI: 0.75% employee + 3.25% employer on gross (when enabled and gross ≤ ₹21,000). PT: calculated per state — Gujarat ₹200/mo, Maharashtra on a slab, Karnataka ₹200/mo. All auto-applied based on your company settings.

Can I manage multiple companies?

Yes. You can create or join multiple companies under one Google account and switch between them instantly. Each company's data is completely separate and private — ideal for CAs managing multiple clients.

What salary slip formats can I export?

Each salary slip can be downloaded as a print-ready PDF, a formatted Excel (.xlsx) workbook, or a Word (.docx) document. Bulk exports let you download all slips for a period in one go.

How does Leave and Attendance affect salary?

When generating a slip, enter cycle days, present days, paid leave entitlement, and leaves taken. MilaoHR computes Loss of Pay automatically and prorates each earning component by paid days, reducing net pay accurately.

Can I import employees in bulk?

Yes. Download the employee CSV template from the Employees page, fill in your data (up to 500 rows), and upload it. MilaoHR validates each row and reports any errors with specific reasons — existing employees are skipped safely.

Is my company data secure and private?

All data is stored in a securely hosted PostgreSQL database scoped entirely to your company. Authentication is handled via Google Firebase — your credentials never touch our servers. No user can access another company's records without an explicit invitation.

MilaoHR is built and maintained by CA Meet Dhrangadhariya at CSM & Co LLP, Rajkot. As a practising Chartered Accountant, he built MilaoHR to solve the real pain of monthly payroll for Indian SMEs. WhatsApp 73839 99929 or email support@milaohr.in.

What is a salary slip and what should it include?

A salary slip (also called a payslip) is a document issued by an employer each month showing an employee's earnings and deductions. A valid Indian salary slip should include: employee name and code, designation and department, pay period, earnings breakdown (Basic, HRA, Special Allowance, Conveyance, LTA, Bonus), deductions (PF, ESI, Professional Tax, TDS, LOP), and net take-home pay. MilaoHR generates fully compliant salary slips in PDF, Excel, and Word formats.

How to calculate PF (Provident Fund) on salary?

PF (Employee Provident Fund) is calculated at 12% of the employee's Basic salary, subject to a ceiling of ₹15,000 Basic — so the maximum employee PF deduction is ₹1,800 per month. The employer also contributes 12% (shown separately on the slip). MilaoHR auto-applies this calculation based on your salary structure and company settings.

How to calculate Loss of Pay (LOP) in salary?

Loss of Pay (LOP) is deducted when an employee takes leaves beyond their paid leave entitlement. Formula: LOP days = (leaves taken − paid leave allowed) + unpaid leaves. Each earning component is prorated: Earned Amount = (Component ÷ Cycle Days) × Paid Days. MilaoHR calculates LOP automatically when you enter present days, allowed leaves, and leaves taken on the salary slip form.

Does MilaoHR have a mobile app?

Yes. MilaoHR has a free Android app (APK available at milaohr.in/app/milaohr.apk) for employee self-service — check in/out with selfie and GPS, view salary slips, apply for leave, track attendance, and update your profile. Admin and HR management features are available on the web portal at milaohr.in.

Can I email salary slips to employees directly from MilaoHR?

Yes. MilaoHR can email each employee their salary slip as a PDF attachment directly from the slip history page. You can use MilaoHR's own email system or configure your company's own SMTP settings (Gmail, Outlook, Zoho Mail, etc.) to send slips from your own domain.

Is MilaoHR suitable for CAs and accountants managing multiple clients?

Yes — MilaoHR is specifically designed for this. A single Google login can manage unlimited companies. Switch between client companies instantly from the top bar. Each company's employees, salary structures, slips, and settings are completely separate and private. Many CAs use MilaoHR to run payroll for all their SME clients from one place.

MilaoHR — Free Payroll & HR Software India | Salary Slip Generator

Salary Slips in
Seconds, Not Hours.

Auto-calculate PF, ESI & Professional Tax. Generate bulk salary slips, manage attendance & leave, and export to PDF, Excel, or Word — all in one place.

No credit card Free to start PF · ESI · PT auto-calculated Data stays private

Active Employees

Monthly Payroll

Slips Issued

Drafts Pending

Payroll Trend (6 Months)

By Department

Recent Activity

Show inactive

${skeletonRows(5)}

100%

${skeletonRows(4)}

${skeletonRows(3)}

Calc Mode

Auto-calculates PF, ESI, PT & LOP

Gross

—

Deductions

—

Net Pay

—

Employee *

Each employee needs a Salary Structure before slips can be generated. Go to Employees to set one up.

Pay Period *

Pay Date

Financial Year

Tax Regime

Attendance

Cycle Days

Present Days

Leaves Allowed

Leaves Taken

Unpaid Leaves

Overtime Hrs

Paid Days Auto

LOP Days Auto

Basic Earned Auto

HRA Auto

Special Allow. Auto

Conveyance Auto

Medical Allow. Auto

LTA Auto

Stipend Auto

Performance Bonus

OT Pay Auto

Gross Earnings Auto

PF Employee 12% Auto

PF Employer 12% Auto

ESI Emp 0.75% Auto

ESI Employer 3.25% Auto

Professional Tax Auto

TDS / Income Tax

Advance / Loan

Other Deductions

Total Deductions Auto

PF Override

ESI Override

Show Employer PF

Show Employer ESI

Overrides apply to this slip only.

Live Preview

80%

Generate Report

Pay Period

Status

My CompaniesClick Switch to change active company

Email Settings (SMTP)

Company Logo

Click to upload logo PNG, JPG, SVG up to 1MB. Appears on salary slips.

No logo uploaded

Organisation Details

Company Name *

Address

Company PAN

GSTIN

Industry

Industry / Business Type

Payroll Settings

PT State

Currency Symbol

PF Applicable (Default)

ESI Applicable (Default)

Leave Policy

Leave Model

Leave Year

Controls which 12-month window CL/SL/EL leave balances, applications, and history reset/bucket into. Existing balances/requests keep their stored year — switching only changes future lookups.

Max Paid Leaves / Month (optional)

Caps how many paid-leave days (across all paid leave types combined) an employee can take in one calendar month — enforced when a leave request is submitted, admin or self-service. Leave blank for no limit. A specific employee's Leave Access card can override this per-person.

Mobile App Offline Fallback

Fallback Check-in Email If the mobile app can't reach the server (e.g. your office server loses power), employees are shown this address to email their check-in/out to instead, with the details pre-filled. Leave blank to use the platform default ([email protected]) — e.g. set this to [email protected] for your own HR inbox.

Admin — full access + manage members HR — employees, slips, leave & attendance Viewer — read-only reports & slips Employee — self-service only

Members

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Attendance Log

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Leave Requests

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Component	Formula	Sample (₹50,000 gross)
Gross Earnings	₹50,000

Time	Actor	Company	Action	Entity	IP Address	Location	Device / Browser	Details
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Time	Type	Company	Sent To	Subject	Via	Sent By	Status
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Time	Version	User	Company	Device	Browser	IP	Location
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User	Company	Platform	App Version	Opens	Push	First Seen	Last Seen
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73839 99929

CA Meet Dhrangadhariya

[email protected]

CA Meet Dhrangadhariya

About MilaoHR

Milao (मिलाओ) means "connect" in Hindi. MilaoHR connects Indian businesses with seamless, compliant payroll — from automated salary slip generation to statutory deductions — all in one place.

Built for India

Auto PF, ESI & Professional Tax (state-wise). Leave Without Pay (LOP) prorated correctly.

Multi-company

Manage multiple companies under one login. Switch instantly with full data isolation.

Role-based Access

Admin, HR, and Viewer roles. Invite team members via email — no extra software needed.

Export Anywhere

PDF-printable slips. Download as Word (.docx) or Excel (.xlsx). Bulk CSV exports.

Frequently Asked Questions

Navigate to Generate Slip in the sidebar. Select an employee, choose the pay period and pay date, fill in attendance details (cycle days, present days, leaves), then click Generate. PF, ESI, PT, and LOP are calculated automatically.

PF applies when enabled in Company Settings AND the employee's Basic ≤ ₹15,000/month. Both employee and employer each contribute 12% of basic (capped at ₹1,800/month). Enable/disable it per company from the Company tab.

ESI applies when the employee's post-LOP gross salary ≤ ₹21,000/month. Employee contributes 0.75% and employer contributes 3.25% of gross earnings. The ceiling check uses gross (not basic).

PT is a state-level statutory deduction. Go to Company Settings → PT State to select your state. MilaoHR auto-calculates: Gujarat ₹200/mo (if gross > ₹12,000), Maharashtra slab (₹175 or ₹200, ₹300 in Feb), Karnataka ₹200/mo, None for other states.

In the Generate Slip form, enter Allowed Leaves and Leaves Taken. LOP days = max(0, leaves taken − allowed) + unpaid leaves. Each salary component is prorated: (component ÷ cycle days) × paid days. Paid days = present days + min(leaves taken, allowed leaves).

Click the company name pill in the top navbar (it has a small chevron ▾). A modal lists all your companies — click Switch on any inactive company. Each company has fully isolated employees, slips, and settings. Use Create New Company to add more.

Go to Team & Access → Invite Member. Enter the email address and select a role: Admin (full access), HR (generate/manage slips), or Viewer (read-only). The invitee receives a link valid for 7 days to join your company.

Yes! From Slip History, click the PDF, XLS, or DOC icon on any row. From the Generate Slip / Preview screen, use the same icons in the action bar. Bulk CSV export is available via the download icon on the history page header.

Existing issued slips are never affected — each slip stores a snapshot at generation time. New slips will use the latest structure whose effective from date is ≤ the pay period start. You can add multiple structures with different effective dates for the same employee.

Go to Slip History → Bulk Generate (top right button). Select the pay period and pay date, set default attendance values, then pick employees (or select all). Click Generate Slips. Any employees already having a slip for that period are skipped automatically.

Salary Slips inSeconds, Not Hours.

Everything HR needs,nothing it doesn't.

3 steps to payroll done.

Frequently Asked Questions

Ready to simplify payroll?

Salary Slips in
Seconds, Not Hours.

Everything HR needs,
nothing it doesn't.